Expense Management Services
A complete view of assets, status, and spend on a customized dashboard available on any device.
Managing IT expenses without a plan adds up. Legacy systems and disjointed workflows slow invoice processing and disrupt expense allocation across departments. With vCom, your teams leverage a single, unified platform to ensure the timely and accurate processing of all your IT invoices and access in-depth analysis tools for visibility into your IT spend. Outsource time-consuming expense management tasks, saving you time and effort, so you can focus on the bigger picture.
Manage Invoices
Take control of your IT expenses with a single, centralized platform that consolidates invoices from all your technology vendors and locations. Our system ensures accurate billing by validating rates, identifying discrepancies, and flagging overcharges. Automate invoice audits, manage approvals, and streamline payment workflows to reduce administrative burden and prevent costly billing errors. Gain full visibility into historical and current invoices, making it easier to track costs, allocate expenses, and resolve disputes efficiently.
Manage Accounts & Budget
Ensure precise financial oversight with powerful tools that help you track and allocate IT expenses across departments, locations, and cost centers. Our platform provides automated GL coding, AP posting files, and detailed cost allocation reports so you can understand the true cost of IT services. Identify budget variances, analyze spending trends, and adjust forecasts to maintain financial control. With real-time tracking and predictive budgeting tools, you can make informed decisions that align IT investments with strategic business goals.
Comprehensive Analytics
Unlock in-depth insights into your IT expenses with a 13-month trend history, automatically tracking spending across products, carrier accounts, locations, and cost centers. Our system provides real-time dashboards, drill-down reports, and customized analytics, allowing you to identify cost-saving opportunities and detect unusual spending patterns. View data in dollar amounts or percentages, compare monthly trends, and generate detailed reports to support budgeting, contract negotiations, and financial planning. With a library of pre-built reports and customizable metrics, you gain the intelligence needed to optimize IT spend and maximize efficiency.
